SECTION 2.30.1 Appointment; Term; Filling of Vacancies; Officers
The City shall establish a Community Preservation Committee consisting of nine residents, who shall serve without compensation and shall be appointed as follows:
a. One member designated by the Conservation Commission from among its members who shall serve for a term of three years;
b. One member designated by the Historical Commission from among its members who shall serve for a term of three years;
c. One member designated by the Planning Board from among its members who shall serve for a term of three years;
d. One member designated by the Housing Authority from among its members who shall serve for a term of three years
e. Five members, who shall serve for a term of two years, each of whom shall be appointed by a ward councilor chosen by a lottery conducted publicly during a City Council meeting; provided that only those wards not represented by statutory members, as listed above, shall be included in said lottery; and provided further that any ward not selected during one appointment period shall be guaranteed appointment during the following appointment period. Appointments made by ward councilors shall be at their sole discretion; provided that no appointee of a ward councillor shall hold another elected or appointed position in the city nor be employed by the city or any of its agencies; and provided further that, if the number of appointments made by ward councilors results in fewer than nine members, an additional member shall be appointed by vote of the entire Council based on publication of the existence of a vacancy, an application process and interview of such candidates as the Council deems qualified for appointment.
No member shall serve more than two consecutive terms.
Each board or commission entitled to designate a member shall notify the City Council through the City Clerk as to the member designated.
Within 30 days of notice that a vacancy exists, it shall be filled for the balance of the unexpired term in the same manner as the initial appointment was made.
SECTION 2.30.2 Administration
The Committee shall annually elect a chairperson from among its members; provided that no member shall serve as chairperson for more than two consecutive years, except upon vote of two thirds of the members.
Except as provided above, actions shall be approved by a majority of the members present and voting; provided that a recommendation for the issuance of general obligation bonds or a recommendation involving action by eminent domain shall require a two thirds vote of members present and voting.
The Committee may, in its discretion, appoint subcommittees and elect such other officers as it deems necessary and appropriate and may employ such subordinates and assistants as are provided for by funding; provided that no administrative funds may be used to enter into a contract with the Malden Redevelopment Authority or the Malden Housing Authority or any of their employees for the provision of administrative services.
The Committee shall promulgate rules and regulations for its own governance and for the transaction of business as it deems necessary and appropriate.
On or before March 1 of each year, the Committee shall submit to the Mayor for inclusion in the annual appropriation order, a proposed operating budget for fiscal year next ensuing, which shall not exceed five percent of that year's estimated annual community preservation fund revenues.
SECTION 2.30.3 Authority, duties and responsibility
(a) The Community Preservation Committee shall annually, in consultation with appropriate city boards and commissions, conduct an study of the needs, possibilities and resources of the city regarding community preservation, including the consideration of regional projects.
(b) As part of its study, the Committee shall hold at least one public hearing on the needs, possibilities and resources of the city regarding community preservation possibilities and resources, notice of which shall be posted publicly and published at least once in each of the two weeks preceding the hearing in a newspaper of general circulation in the city and published electronically on the city's web site.
(c) The Committee shall annually solicit applications for funding of community preservation projects and shall hold at least one public hearing on proposed projects.
(d) The Committee shall evaluate proposals and make recommendation, including anticipated costs, to the City Council for funding of such projects as it believes will provide the maximum benefit to the city as a whole. In evaluating proposals, the Committee shall, at a minimum, consider the following factors:
1. eligibility for funding under the Community Preservation Act;
2. consistency with needs outlined in the Community Preservation study;
3. the availability of matching funds from the applicant or other source.
The committee may include in its proposal to the City Council, a recommendation to set aside for later spending funds for specific purposes that are consistent with community preservation but for which sufficient revenues are not then available in the community preservation fund or to set aside for later spending funds for general purposes that are consistent with community preservation; provided however, that funds expended pursuant to this chapter shall not be used for maintenance.
The committee may recommend the issuance of general obligation bonds or notes, in anticipation of revenues to be raised pursuant to the Community Preservation Act, the proceeds of which shall be deposited in the Community Preservation Fund.
(e) In each fiscal year, the committee shall recommend that the City Council either spend, or set aside for later spending, not less than ten percent of the annual revenues in the community preservation fund for each of the following:
(1) Open space, and land for recreational use;
(2) Historic resources;
(3) Community housing.
(f) The City Council may reject or reduce the funding for a recommended proposal; provided that the Council shall notify the Community Preservation Committee of any rejection or reduction in funding and provide the committee thirty (30) days from the date of council action to revise and resubmit such proposal; but provided further that Council action on a revised proposal shall be final.