DUTIES: Working under the supervision of the Controller and/or his designee, performs day to day administrative duties and key functions for the Department. Processes and verifies accounts payable warrants; reviews all invoices submitted for payment for accuracy; assists in verifying and updating cash receipts; makes updates to the general ledger by performing various journal entries such as expense entries, budget transfers, and budget amendments. Works directly with the public on requests for information relating to the Department; maintains a listing of City wide fixed assets; maintains a comprehensive database of all vendors doing business with the City and completes other tasks as assigned by the Controller.
Must be a highly motivated individual with excellent communication skills, both written and verbal; must have the ability to manage multiple duties and projects simultaneously; also must have effective interpersonal skills to facilitate interaction with a diverse customer base both internal and external to the Department. Additionally, must possess a demonstrated technical skill in using Microsoft applications, financial software packages, and demonstrable proficiency in learning new software systems. Accurate record keeping and strong organizational skills are also a must. A minimum of 3 – 5 years of skilled clerical experience is required. Multilingual preferred.
The City of Malden is an Equal Opportunity Employer. Selected candidate will need to submit to a Criminal Offenders Records Information report (CORI) background check and pre-employment drug screening. Preference will be given to Malden residents.
TO APPLY: Interested applicants should submit a cover letter and resume to Human Resources Director, City of Malden at firstname.lastname@example.org
Position will remain open until filled.
110 Pleasant Street, Malden, MA 02148
35 hours per week